General RFP/Bid Information

District Information

Cocalico Education Foundation

Cocalico Community Partnership

Cocalico Alumni

General RFP/Bid Information

General RFP/Bid Information
The Cocalico School District purchases over 50% of all supplies and equipment needed to run the school through a RFP or a Bid process. When purchasing items that cost between $4,000.00 and $10,000.00, at least 3 quotes must be obtained. All purchases that cost $10,000.00 or more must be put out through the bid process.

Yearly bids that the District has each March are District Supplies, Janitorial Supplies and Equipment, Technology Education Supplies.

Current RFP and Bid Packages
The following bid packages are due in the Business Office on their due date by 10:00 A.M. Sealed bids can be submitted to:

Cocalico School District
Attn: Ausma Buffenmyer
800 South Fourth Street
PO Box 800
Denver, PA 17517

Bids not containing a complete Non-Collusion Affidavit and a complete Proposal may be rejected by Cocalico School District. The Cocalico School Board reserves the right to waive any informality, reject any or all bids or the bid on any particular item. Any deviation from the listed instructions may result in the bid being rejected by the District.

All bid questions should be directed to Ausma Buffenmyer at (717) 336-1406 or ausma_buffenmyer@cocalico.org.

Vendors wanting to participate in the bidding for the Cocalico School District's 2012/2013 school year supplies must download, print, and complete the following PDF/Excel documents. The completed documents must be included with each bid submission:

The following Specification listings are either Adobe PDF or Excel 2003 documents:

Bid Title	Date first Available	Due Date
CSD Fall Sports 2013-2014 Cover Sheet & Proposal	Feb. 25, 2013	March 20, 2013 at 10:00 a.m.
CSD Fall Sports 2013-2014 Affidavit	Feb. 25, 2013	March 20, 2013 at 10:00 a.m.
CSD Fall Sports 2013-2014 Instructions to Bidders	Feb. 25, 2013	March 20, 2013 at 10:00 a.m.
CSD Fall Sports 2013-2014 Bid Details	Feb. 25, 2013	March 20, 2013 at 10:00 a.m.

CSD Janitorial Supplies 2013-2014 Proposal	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.
CSD Janitorial Supplies 2013-2014 Affidavit	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.
CSD Janitorial Supplies 2013-2014 Instructions to Bidders	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.
CSD Janitorial Supplies 2013-2014 Bid Details	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.

CSD District Supplies 2013-2014 Proposal	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.
CSD District Supplies 2013-2014 Affidavit	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.
CSD District Supplies 2013-2014 Instructions to Bidders	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.
CSD District Supplies 2013-2014 Bid Details	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.

CSD District Technology Education 2013-2014 Proposal	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.
CSD District Technology Education 2013-2014 Affidavit	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.
CSD District Technology Education 2013-2014 Instructions to Bidders	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.
CSD District Technology Education 2013-2014 Bid Details	Feb. 25, 2013	March 20, 2013 at 11:00 a.m.

CSD Middle School Gym Locker Painting 2013-2014 Bid	March 15, 2013	April 17, 2013 at 10:00 a.m.

CSD District Flooring Replacement 2013-2014 Bid	March 15, 2013	April 17, 2013 at 11:00 a.m.

The District also participates in the Lancaster-Lebanon IU 13 Joint Purchasing Board. This is a collaborative of districts purchasing supplies at a bulk-reduced price. The Joint Purchasing Board runs bids for Catalog Discounts, Audio-Visual Multimedia, Cafeteria Paper & Small Wares, Custodial Supplies, Electricity, Fuel Oil/Motor Fuels, Instructional Art Supplies, Instructional Classroom/Office Supplies, Natural Gas, Technology Education Supplies and Athletic Supplies. Any vendors interested in Joint Purchasing bids can log onto the Lancaster-Lebanon IU13 website at www.iu13.org.

Page updated March 15, 2013